Paver patio estimate template with base and drainage

Measure the area, soil and slope

Measure the patio footprint and any steps, borders or curves. Note soil type, existing grade, where water will drain and what is next to the house. Call the local utility locating service before digging.

Confirm the customer's paver selection, pattern and border, and whether seating walls, lighting or steps are part of the job or a separate option.

• Area: footprint, curves, borders and steps.
• Site: soil, drainage direction and access.
• Selection: paver, pattern and edge restraint.

Copyable estimate template

Start with your legal or trade name, business contact details, customer name, job address, estimate number, issue date and validity period. Add the scope below, replacing the bracketed fields with your site measurements and supplier quotes. This is a written example you can copy into your own estimate, not a submitted quote or a promised software import.

For each charge, show quantity, unit, unit price and line total. Group fixed-price work separately from allowances and optional upgrades. Finish with the subtotal, applicable tax, total, payment terms, anticipated schedule, exclusions and how the customer can accept. Verify contract, tax, licensing and deposit requirements in your jurisdiction before using it.

Worked scope example: a patio against the house

Imagine a hypothetical rectangular patio along the back wall with a slight slope toward the house. Show the regrading needed to direct water away as its own line so the customer sees why it matters.

Offer sealing and a seating wall as optional lines. This is a structure example only; it does not set prices or engineering requirements.

Calculate the selling price from your own costs

Build the job cost from loaded labor, materials and subcontractor quotes, equipment, disposal and an allocated share of overhead. Loaded labor includes the cost of employing the crew, not only the hourly wage. Allow time for setup, travel, collection of materials and cleanup. Avoid adding the same overhead or contingency twice.

If your cost includes overhead and your target margin on the selling price is 20%, divide cost by 0.80. A hypothetical $2,000 cost would sell for $2,500 before applicable tax, leaving $500 at that margin. A 20% markup would instead sell for $2,400 and produce a lower margin. These figures illustrate arithmetic, not local rates or a recommended profit target.

Check actual time and supplier costs against the estimate after the job. Keep separate benchmarks for easy-access work and labor-intensive conditions; a single unit price can hide very different production times. Use the job-cost and markup-versus-margin calculators linked below to check your assumptions.

Dig safely and document hidden conditions

Contact 811 before digging so underground utilities are marked, and record the ticket on the job.

State how you handle buried debris, roots or soft soil found during excavation and how extra work is approved.

From accepted estimate to scheduled job and invoice

Keep the inquiry, property details, estimate version and follow-up notes together. Agree the scope and payment terms before booking the work. When something changes, record the revised scope and price and obtain the customer's agreement before proceeding; do not quietly add work to the original total.

SimpliPilot brings CRM, branded estimates, invoices and scheduling together on every plan. Use those tools to organize the customer and job rather than treating this worksheet as a technical design or contract. Grow and Scale add time clock, time entries and team time tracking; those tools do not process payroll. Check the current pricing page for plan permissions and limits.

Paver patio estimate questions

Why list base depth? It is a major part of the labor and material, and naming it helps customers compare quotes fairly.

Should sealing be included? Offer it as an option, with its maintenance expectations, so the customer decides.