Kitchen remodel estimate template with clear allowances

Price from the layout and selection schedule

Confirm whether the layout stays in place or changes walls and service locations. List cabinetry by the approved design, including fillers, panels, hardware and installation. Treat countertops as a specific material, edge, cutout and templating scope—not an undefined surface allowance.

Document appliances by model or agreed specifications. Clarify who orders, receives and stores them and who carries out required connections. Finish selections and delivery dates affect the sequence of demolition, rough-in, cabinetry and countertop installation; record unresolved items before giving a firm schedule.

• Cabinets: layout, finish, hardware, fillers, panels and fitting.
• Countertops: material, edge, cutouts, backsplash and templating.
• Appliances: supply, dimensions, delivery, removal and connection responsibility.

Copyable estimate template

Start with your legal or trade name, business contact details, customer name, job address, estimate number, issue date and validity period. Add the scope below, replacing the bracketed fields with your site measurements and supplier quotes. This is a written example you can copy into your own estimate, not a submitted quote or a promised software import.

For each charge, show quantity, unit, unit price and line total. Group fixed-price work separately from allowances and optional upgrades. Finish with the subtotal, applicable tax, total, payment terms, anticipated schedule, exclusions and how the customer can accept. Verify contract, tax, licensing and deposit requirements in your jurisdiction before using it.

Worked scope example: cabinets without a layout change

For a hypothetical kitchen keeping its existing layout, specify demolition of the named cabinets and countertop, supply and installation from the approved cabinet schedule, countertop templating after cabinet installation and the listed finish work. State whether flooring continues beneath cabinets and who handles appliance delivery and reconnection.

Suppose a hypothetical cabinet supply allowance is $6,000 and the customer's chosen package is quoted at $6,800 on the same basis. The $800 supply difference is not automatically the entire change price: check whether the choice changes installation, panels, delivery or taxes. Document the revised total before ordering; these numbers are illustrative, not cabinet-market pricing.

Calculate the selling price from your own costs

Build the job cost from loaded labor, materials and subcontractor quotes, equipment, disposal and an allocated share of overhead. Loaded labor includes the cost of employing the crew, not only the hourly wage. Allow time for setup, travel, collection of materials and cleanup. Avoid adding the same overhead or contingency twice.

If your cost includes overhead and your target margin on the selling price is 20%, divide cost by 0.80. A hypothetical $2,000 cost would sell for $2,500 before applicable tax, leaving $500 at that margin. A 20% markup would instead sell for $2,400 and produce a lower margin. These figures illustrate arithmetic, not local rates or a recommended profit target.

Check actual time and supplier costs against the estimate after the job. Keep separate benchmarks for easy-access work and labor-intensive conditions; a single unit price can hide very different production times. Use the job-cost and markup-versus-margin calculators linked below to check your assumptions.

Make lead times and change orders part of the quote

Set selection checkpoints for cabinetry, appliances and counters. Explain that late changes can alter delivery dates and the installation sequence. Verify dimensions and availability with the actual suppliers rather than quoting from an outdated product page.

Identify excluded wall removals, structural engineering and concealed service changes. If the customer changes the layout or an appliance specification, revise the affected tasks and schedule together. Local contract and deposit requirements still apply even when the estimate looks professional.

From accepted estimate to scheduled job and invoice

Keep the inquiry, property details, estimate version and follow-up notes together. Agree the scope and payment terms before booking the work. When something changes, record the revised scope and price and obtain the customer's agreement before proceeding; do not quietly add work to the original total.

SimpliPilot brings CRM, branded estimates, invoices and scheduling together on every plan. Use those tools to organize the customer and job rather than treating this worksheet as a technical design or contract. Grow and Scale add time clock, time entries and team time tracking; those tools do not process payroll. Check the current pricing page for plan permissions and limits.

Kitchen remodel estimate questions

Should appliances be part of the estimate? They can be contractor-supplied or owner-supplied, but the quote must say which. Supply, installation and connection responsibilities are not the same thing.

Is an allowance a fixed price? It is a stated amount for an unresolved selection, with an agreed method of reconciliation. Define whether it covers supply only or also delivery, tax and installation; otherwise the customer cannot compare estimates fairly.